From Chaos to Clarity: Streamlining Provider Rosters for Health Plans

For health plans, maintaining accurate provider information is essential for regulatory compliance and claims processing. Delegated credentialing serves as a valuable strategy to offload administrative tasks, but it also creates new challenges. While delegated entities manage their provider rosters by verifying and monitoring providers, a significant issue arises when these entities return rosters in incomplete, inconsistent, or incompatible formats. This creates a substantial burden for health plan teams who must manually clean, validate, and ingest this data into their specific data schema and format that drives downstream business processes.

Provider roster management offers health plans a solution to this growing challenge, transforming a fragmented process into a streamlined, accurate provider data collection and validation system that can handle the complexity of managing comprehensive provider data across multiple delegated entities.

What Health Plans Need from Provider Roster Management

For health plans, provider roster data encompasses a comprehensive set of critical information:

• Provider Information: Includes provider demographics and credentials such as state licenses, specialties, taxonomy codes, and language capabilities.
• Practice & Facility Details: Practice locations, office hours, contact details, and facility-specific data (e.g., bed counts).
• Network & Contracting Status: Tracks network participation, contract terms, panel status, primary care provider (PCP) designations, and telemedicine availability.
• Location & Directory Management: Manages multiple practice sites, accessibility features, directory inclusion, service areas, and key credentialing/payment contacts.

This information drives accurate claims processing, directory listings, and network adequacy assessments, all facing increasing regulatory scrutiny.

The Challenge for Health Plans

While delegated credentialing helps health plans offload administrative tasks, it creates a new challenge: managing inconsistent roster data from multiple entities. Delegated groups often submit rosters in varied formats with incomplete or incompatible data, forcing health plan teams to spend countless hours cleaning, validating, and reformatting this information. Adding to this complexity is regulatory pressure, including the No Surprises Act. The Act mandates that health plans establish a verification process to update provider directories at least every 90 days, remove providers whose information cannot be verified, and respond to enrollee inquiries about a provider's network status within one business day. Non-compliance can result in penalties, making efficient provider roster management even more critical.

Effective Provider Roster Management Solutions

Modern provider roster management solutions specifically address the challenges health plans face when managing provider rosters across multiple delegated entities.

• One Consolidated Source of Truth: Combine multiple delegated rosters into a single, unified view, eliminating data silos and inconsistencies that impact health plan operations.
• Clean Data Automation: Advanced tools standardize, validate, and transform incoming roster data, eliminating the manual effort of handling varying formats and correcting erroneous information.
• Format-Agnostic Processing: Accept provider rosters in any format from delegated entities and automatically map them to your required schema, ensuring compatibility across your organization.
• Self-Service Efficiency: User-driven tools allow teams to upload, validate, and produce clean files without IT intervention. Modern platforms support processing thousands of records with advanced features like field matching and suggested error correction.
• Streamlined Directory Management: Generate custom roster exports for provider directories, claims payment systems, and internal workflows with minimal effort, ensuring consistent data across all systems.
• Regulatory Compliance Support: Stay ahead of requirements from the No Surprises Act and other regulations with accurately maintained and updated provider information that meets federal and state standards.

Measurable Business Impact

For health plans implementing modern roster management solutions, the results can be significant:

• Substantial reduction in administrative costs related to provider data management
• Dramatically improved turnaround times for processing provider information
• Improved directory accuracy meeting federal and state compliance requirements
• Enhanced provider satisfaction through streamlined data submission processes
• Fewer claims processing errors by maintaining consistent provider information

The Future of Provider Roster Management

Future solutions will leverage AI-driven data validation that automatically cleans, structures, and standardizes provider roster data in near-real time. This will eliminate manual data scrubbing, significantly reducing administrative burden and errors.

Modern roster management tools will also be built for seamless data exchange, integrating directly with credentialing systems, provider directories, and claims processing platforms. API-first architectures will enable real-time synchronization across different systems, reducing data silos. For instance, a payer delegating credentialing to a health system with varied data models can use Certify to standardize and normalize this data into a common format and leverage Certify's platform to facilitate data exchange between the payer, the health system, or any other delegated entities through APIs and access control. The data cleansing will be aided by AI including anomaly detection, which can identify unusual patterns such as providers listed at impossible locations or with inconsistent credentials across different systems.

4 Ways Certify’s RosterOS Solves These Problems

Certify’s RosterOS solution is designed to transform provider roster management by:

1. Centralizing provider data into a single, real-time source of truth.

2. Automating data validation

3. Enabling self-service for delegated entities

4. Providing API-driven interoperability for seamless data exchange across systems.

Want to know more? Book a free demo or contact the sales team at sales@certifyos.com.